Top 10 Better Proposals Alternatives in 2025
JAN 1, 2025 | LAST UPDATED ON JAN 1, 2025 BY ANGELICA NAIDU
Better Proposal is an easy-to-use proposal creation platform that enables businesses to create professional, client-ready documents quickly and efficiently. Some of its amazing features include e-signatures, payment integrations, and real-time tracking. However, the tool may not be suitable for every business due to its limitations in editing and complex setup.
This blog will dig into 12 top alternatives to Better Proposal in 2024. You’ll find platforms offering advanced customization capabilities, collaborative tools, and much more. We have included critical details like pricing, limitations, customer support, and integrations for each alternative to help you make a smarter choice.
You consider various factors when choosing the best alternative for Better Proposal for your business. Here’s what you should look for:
- Features: You should look for features like template library, collaboration tools, integration, and e-signature. These basic features enable you to create winning proposals that are easy to make.
- Customization options: When choosing proposal software, ensure you can customize your proposals with your brand’s logo, colors, fonts, images, etc. These features also help you customize proposals according to your client’s expectations.
- Security: Choose a platform that provides data security and complies with local protection regulations.
- Tracking: The tool you choose should be able to track when the proposal is read and how much time was spent on the proposal. This enables you to plan your further steps.
- Cost: Finally, proposal software should be such that it fits in your budget while offering all of the above considerations. You can check out Super Proposal as it offers the features mentioned above at $24.90 per user.
Top 10 Better Proposal Alternatives in 2025
1. Super Proposal
Super Proposal enables you to create visually stunning documents that impress clients and simplify your workflow with its features. The best thing about the super proposal is it offers all the features under just one affordable pricing plan.
Key features
- E-signature: Secure legally binding signature through the platform to speed up approvals and shorten the sales cycle.
- Real-time audit trail: Track every document update and interaction in real-time to ensure transparency.
- Signing order: Establish a signing order to simplify the approval process and avoid legal issues.
- Pre-built template library: Access a huge library of pre-designed templates for all industry types to avoid creating a proposal from scratch and save time.
Limitations
The only two limitations of Super Proposal that users have found are limited integrations with other tools and a lack of invoicing and billing capabilities.
- Limited integrations
- No invoicing and billing capabilities
Integrations:
Super Proposal now integrates with Hubspot and will soon add Salesforce, Stripe, and QuickBooks integrations.
Customer support
Super Proposal offers 24/7 customer support, including emails, chats, calls, and a dedicated customer support manager.
Pricing plans
Consolidated premium plan: $24.90 per user monthly
2. PandaDoc
PandaDoc is a platform that enables users to create professional proposals and documents.
It also allows you to store reusable blocks of content like images, texts, and even pricing tables to make it easier to create future proposals. Users can directly collect payments through the proposal itself, reducing the use of multiple tools.
PandaDoc is also E-SIGN, UETA, SOC2, and HIPAA compliant, making it one of the most secure options for businesses.
Key Features
- Document creation: Create and send professional-looking proposals and other documents. Get pre-built templates that save you time.
- E-signatures: PandaDoc offers e-signatures, making all the documents easy to sign and legally binding.
- Signing order: Enables you to set the signing order if you have multiple signatories.
- Metric analysis: The software enables you to analyze the metrics, identify patterns, and put them into actionable strategies.
- Product Catalog: PandaDoc lets you create catalogs for products and services, providing a central repository to ease the proposal creation process.
Limitations
Customers mentioned several limitations in editing and document creation. The initial setup is confusing and time-consuming, leading to difficulty in getting started.
They also found that any adjustments made to the documents disrupt the overall alignment, complicating the creation process.
Additionally, there is no indication if the character limit is exceeded, and the text does not wrap, leading to loss of content.
Integrations:
PandaDoc integrates with 30+ tools like Hubspot, Dropbox, Zapier, Webhooks, Pipedrive, Zoho, Microsoft Dynamics, and many more.
Customer Support:
You get access to 24×7 chat and email support, but there are extra charges to get a dedicated customer success manager.
Pricing for different plans
- Starter: $35 per user monthly
- Business: $65 per user monthly
- Enterprise: custom pricing
3. Qwilr
Qwilr is a cloud-based proposal software that allows customers to prepare their proposals easily. It has features like interactive web-based proposals, customization, collaborative workflow, and analytics to help the sales team enhance closure rates.
Key Features
- ROI calculator: Qwilr comes with an ROI calculator that gives the client an estimation of the product/ service you provide.
- Interactive web proposals: Create proposals that look like websites instead of PDF’s. Making it more interactive and engaging.
- Real-time tracking: Easily track when the client views the proposal and how much time was spent reading it.
- E-signatures and payments: With e-signatures making your proposal legally binding, you can also receive payments directly through the proposal.
Limitations
The limitations reported by users were minimal editing capabilities, such as font customization options, and a lack of layout flexibility that restricts users to one or two-column pages. Additionally, the pricing structure is not for small businesses that require limited features.
Integrations
Qwilr Integrates with 10+ platforms like HubSpot, Salesforce, Slack, Zoho, Stripe, and many more.
Customer Support
Qwilr offers 24×7 customer support, including email, chats, and training sessions. A dedicated account manager is available with only an enterprise plan.
Pricing for different plans
- Business plan: $39 per user monthly
- Enterprise: $59 per user monthly
Read more: Qwilr Alternatives
4. Proposify
Proposify is a cloud-based solution that simplifies creating, tracking, and managing proposals and contracts. Its features include customized templates, electronic signatures, real-time proposal tracking, and a central content repository..
Key Features
- Team collaboration: Proposify offers easy collaboration with your team through features like chats, comments, and feedback on proposals.
- CRM integrations: It integrates with most CRM platforms you use for business, making the functionality easier.
- Interactive content: It allows you to insert videos, tables, and images in the proposal or document, enabling you to create a more interactive proposal.
- Branded proposals: Customize your proposals according to the brand theme and give them your personal touch.
Limitations
Proposify users have mentioned that bugs, slow processing, and frequent crashes affect the workflow. Users struggle with basic functionalities like editing templates, searching for contacts, etc. All this has led to loss of time and productivity.
Integrations
Proposify can integrate with 40+ software, including Zapier, Hubspot, Accelo, Basecamp, Freshbooks, etc.
Customer Support
Proposify offers chat and email support, but it’s not available 24/7. They also have Zoom support, a success manager, and integration support for their business plan.
Pricing for different plans
- Basic: $29 USD per user monthly
- Team: $49 USD per user monthly
- Business: $65 USD per user monthly
Read more: Proposify Alternatives in 2025
5. DocuSign
DocuSign is an online e-signature tool that allows digital document signing, making it a cost-effective Better Proposals alternative for freelancers and small businesses. Being an e-sign platform, it has some fantastic features, like integrating multiple tools.
Key Features
- Collect payment directly: The platform integrates with multiple payment gateways, making it easier to receive payments directly.
- Actionable insights and analytics: Docusign provides detailed analytics and reports that enable the sales team to create actionable insights.
- Automates Sales workflows: It automates sales workflow through automatic field population, proposal templates, and conditional routing, enabling the sales rep to perform high-value activities.
- Mobile productivity: This feature lets you get real-time notifications and updates on the proposal, enabling you to keep the workflow smooth and efficient.
Limitations
Most DocuSign’s users have reported confusing issues with the platform, making document retrieval difficult. Users also face poor customer support, high costs without clear pricing, and a lack of essential editing features in the platform.
Integrations
DocuSign integrates more than 100 tools, including CRM, productivity tools, and workplace integration. Some tools you can integrate with are Stripe, Salesforce, Slack, and Google Workspace.
Customer Support
DocuSign provides 24×7 customer support to all users, including the ones using their free trials.
Pricing for different plans
- Personal: $12 per user monthly
- Standard: $34 per user monthly
- Business Pro: $54 per user monthly
6. GoProposal
GoProposal is an easy-to-use pricing tool for accountants and bookkeepers that can price services consistently and profitably. It offers fee agreements with ease, instant creation of branded proposals, and the uploading of multiple letters of engagement for various types of clients.
Key Features
- Pricing Matrix: GoProposal provides a Core Pricing Matrix, which helps businesses create consistent pricing across all services.
- Automated engagement letter: It creates automated engagement letters to set clear expectations with client and reduce the risk of miscommunication.
- Unlimited client management: You get unlimited client management on all subscription plans
- Ease of negotiation: You can enable the client to choose their required services and generate a proposal without hassle.
Limitations
According to the users, GoProposal is a very complex and rigid platform that takes a lot of time to set up. Users also found the integrations were usually ineffective, leading them to use multiple 3rd party apps again, consuming most of their time.
Integrations
GoProposal integrates with tools like Xero, QuickBooks, Sage, Zapier, Senta, and others.
Customer Support
GoProposal’s customer support includes emails, live chat, phone, and web forms.
Pricing for different plans
- Solo: $65 per user monthly
- Basic: $95 per use per monthly
- Standard: $130 for 2 users, monthly
Premium: $205 for 10 users, monthly
7. Proposable
Proposable is an intuitive proposal software designed to make it easy for businesses of any size to create and manage proposals. It features customizable templates, client tracking, and automated follow-ups, streamlining the sales process from the initial proposal to client acceptance.
Key Features
- Collaboration tools: Collaborate with the team directly on the platform, making the workflow smoother.
- Content library management: Create and store content that you find reusable to make the proposal creation process faster and easier.
- Flexible document delivery: You can deliver proposals in various formats like web links or PDFs. Making it more interactive for clients.
Limitations
Many users have found the platform buggy and frequent downtime disrupting their workflows. There were also formatting issues, such as random changes in font and size, leading to multiple edits.
Integrations
Proposable integrates with software like Stripe, Zapier, Salesforce, Pipedrive, HubSpot CRM, etc.
Customer Support
Proposable has different customer support for every plan. Solo and team users get only email and chat, while enterprise users get email, chat, phone, and an account manager.
Pricing for different plans
- Solo: 19$ per user monthly
- Team: $39 per user monthly
- Enterprise: $500+ per month
8. Loopio
Loopio is a powerful proposal platform designed to simplify RFP processes. It provides users with features like a centralized repository, easing their workflow and responding with greater efficiency.
Key Features
- RFP response automation: You get a library of pre-approved responses that help you automate your RFP responses within minutes.
- Auto-fill answers with AI: Use their built-in AI to generate answers to the RFP, which analyzes your previous responses and then generates new ones.
- Collaboration features: Work effortlessly by sharing reviews, approval, and edits with your team through their collaboration features.
Limitations
Loopio has a few limitations that are affecting the usability of the platform. Here are a few things users have felt. The export functionality fails to retain comments and formatting when transferring data to Word, leading to multiple adjustments. Users also faced difficulty in duplicating the projects, leading to workflow inefficiencies.
Integrations
Loopio integrates with 10+ tools like webhooks, Microsoft Dynamics, Salesforce, Seismic, etc.
Customer Support
Loopio offers 24×7 customer support through chats, emails, calls and forms.
Pricing for different plans
- Essentials: Custom pricing
- Plus: Custom pricing
- Advanced: Custom pricing
- Enterprise: Custom pricing
9. Responsive
Responsive platform enhances the RFP (request for proposal) process through AI-driven solutions. Automating the content recommendations simplifies RFP response creation and improves win rates.
Key Features
- AI-powered document analysis: enables you to analyze and take action on the RFP through AI analysis.
- Profile center: Send risk assessments, compliance credentials, data sheets, etc, securely through private profiles.
- Collaboration tools: Collaborate with the team in real time by reviewing, editing, and commenting on documents directly through the platform.
- Knowledge management: effortlessly tore all your content, responses, and answers to reuse them in future documents.
Limitations
The users find search functionality inefficient, leading to misidentified queries and unrelated results. They have also pointed out that copy/paste functionality is challenging and leads to data loss and time consumption. Many users have also suggested that the user interface could be made easier to understand.
Integrations
Responsive integrates with 10+ tools like HubSpot, Salesforce, Microsoft Dynamics 365, etc.
Customer Support
Responsive only offers support through calls, emails, and forms. There is no separate support according to plans.
Pricing for different plans
- Professional: Contact sales
- Business: Contact sales
- Enterprise: Contact sales
10. Prospero
Prospero is a tool designed to help freelancers and small businesses create proposals seamlessly. Prospero streamlines proposal drafting through various customizable templates along with easy usability. Prospero allows users to present their services professionally while keeping track of client interactions, enabling freelancers to focus more on work than administrative work.
Key Features
- Approval workflow: Ensures all stakeholders can review and approve proposals on time and maintain work efficiency.
- E-signature: Clients can sign the proposals digitally, making them legally binding documents and saving time when switching between multiple tools.
- Collaboration tools: Prospero enables user management, allowing teams to collaborate on proposals by adding members and setting permissions.
Limitations
While the platform offers great templates and customization options, it lacks essential features like fixed headers and footers for every page, document-wide backgrounds, and the ability to ensure sections fit on a single page before previewing.
Integrations
Prospero integrates with tools like Stripe, Make, Zapier, QuickBooks, FreshBooks, Chatway, and many more that are coming soon.
Customer Support
Prospero provides customer support through emails, forms, and dedicated developer support.
Pricing for different plans
- Monthly: $10 per user
- Annually: $8 per user
- 25+ users: Contact Sales
How We Sourced Our Data
The information we’ve shared above has been gathered from multiple resources to ensure its accuracy and genuineness. Here are a few modes where we relied to source the data:
- Pricing pages from official websites.
- G2 and Capterra reviews
- Multiple competitor websites
For further assessment, we also took free trials that enabled us to analyze all the platforms better. We also analyzed each proposal software individually to ensure the comparison was fair and legitimate.
Frequently Asked Questions
What is the difference between PandaDoc and better proposal?
PandaDoc is better for large teams and complex workflows due to its features, such as reusable content blocks, payment collection, and analytics. Better Proposal is focused on simplicity with pre-built templates and e-signatures, which are perfect for small businesses or freelancers who require an easy-to-use, cost-effective proposal creation tool.
What are some limitations of Better Proposals?
Better Proposals lacks deeper customization options and robust integrations and analytics than other platforms, and it isn’t ideal for large teams or businesses with sophisticated workflows because collaboration tools and scale features are mostly absent.
Is Better Proposals free?
Better Proposals lacks deeper customization options and robust integrations and analytics than other platforms, and it isn’t ideal for large teams or businesses with sophisticated workflows because collaboration tools and scale features are mostly absent.
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